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How do Team Spaces work?

Learn how Team Spaces work, what features are available, who pays for seats on the Team and more.

C
Written by Craig Wright
Updated today

Everything you create in Photoroom lives in a Space — an area where you create, edit, and save your designs.

When you first sign up, you get a single Space and you are the only person with access to it. To work together with teammates in the same shared Space, you can either:

  • Invite people to join your Space. It then becomes a Team Space automatically.

  • Create a new team. Each team gets its own Team Space.

  • Join someone else's Team Space (they need to invite you to join!)


Team Space

Team Spaces are shared spaces designed for collaboration. Think of them as a shared studio, where everyone can work together to create designs that are consistent and on brand.

In a Team Space, team members can:

  • Design together in one shared space

  • Add comments and useful feedback

  • Make reusable assets that are available to everyone in the team.

To create a Team Space you can either:

  • Invite other people to join your Personal Space. When you invite people to join your Personal Space, it automatically becomes a Team Space.

  • Create a new team. The new team will get its own Team Space.

If you create a team, you are the Team Admin. That means you’re in charge of invites, managing team membership, updating the payment method and paying for each person’s seat on your team.

If you join someone else's team, there is no extra cost to you. The Team Admin is charged for your seat on their team.


Team Admin and billing

As the Team Admin, you are responsible for:

  • Inviting people to join the team

  • Removing people from the team

  • Managing team billing, including:

    • Paying for each user’s seat on the team. A seat is a subscription.

    • Updating the payment method

    • Setting the plan duration

    • Managing subscription cancelations.

To find out more, see Team billing.


Access to features in a Team Space

When working in a team, each user can access the features that are available in that Team Space. The permissions are linked to the Team Space, not their personal subscriptions.

Diagram showing how a user can be in a free team and a pro team. In the free team they have free features only. In the pro team they get pro features.

We’ve included some example scenarios to show you how it works.

Example - User without a subscription joins Pro Team:

Let’s say a Team Admin has create a Pro Team and invites someone who does not have a Photoroom subscription:

  • When the person joins, they get Pro features while working in the Pro Team Space.

  • The Pro access applies only inside that Pro Team Space (not in other Spaces).

  • The Team Admin pays for the user’s Pro seat.

Diagram showing a user with no subscription who has joined a pro team. They get Pro features in the Pro Team Space.

While working in the Pro Team Space, the user gets Pro features and limits. But if they switch back to their personal Space, they will only have free features, as they do not have a subscription.

Example - User with Pro subscription joins a Free Team:

A Team Admin creates a new team and it is a Free Team by default. They then invite someone who has a personal Pro subscription to join the Free Team.

  • When the person joins, they get free features and limits while working in the Free Team Space.

  • The free access applies only inside that Free Team Space (not in other Spaces).

  • There is no fee for the user’s seat on the team.

Diagram showing a user with a Pro subscription who has joined a Free team. They don't get Pro features in the Free Team Space.

While working in the Free Team Space, the user gets free features and limits only. But if they switch back to their personal Space, they will have Pro features and limits, as they have a personal Pro subscription.


AI generation limits in a Team Space

Each Team Space has AI generation limits that are shared by the entire team. The limits control the number of images people can create using the AI features.

To find out more, see AI generation limits for teams.

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